ROI calculator
Put a number on the busywork.
Everyone knows the admin work is expensive. Almost nobody has actually done the arithmetic. Move two sliders and you will have a figure you can take into a partners meeting, along with the formula we used to get there.
Your business
Renewal packets, certificates, carrier follow-up, and the same client details typed into two systems.
Step 1Hourly rate of the person doing this work
Base wage. We add the cost of actually employing someone below.
Step 2Hours a week it eats
Verification, chasing, filing, follow-up, re-keying the same details in two places. Enter the hours you would actually hand over — the estimate assumes all of them get taken off your team.
Step 3How many people, and what would you budget
A planning estimate, not a quote. Scope drives price and we quote after the first call, so set it to whatever you have in mind.
What this work costs you today
$28/hr × 22 hrs/wk × 4.33 wks × 1 person × 1.18 true cost of employment
Estimated monthly impact
$747
Back in your pocket every month, from $3,147 down to $2,400.
- Cost today$3,147
- Valor AI$2,400
- Hours handed back per year1,144 hrs
- Estimated annual impact$8,969
Nothing here is stored or sent anywhere. The numbers stay in your browser.
The math, in the open
No black box. Every assumption is on this page.
Formula
How we calculate it
Hourly rate times hours per week, times 4.33 weeks in an average month, times the number of people, times 1.18 for the true cost of employment. That covers payroll taxes, benefits, time off, and the software seat.
Assumption
The assumption to argue with
The figure assumes every hour you enter in Step 2 gets handed over. In practice some of that work still needs a person, so enter only the hours you would genuinely expect to give up, not every admin hour in the week. That one number moves the result more than anything else here.
Excluded
What is deliberately left out
Revenue lost to a missed call or a slow reply. Work redone because something was missed. Overtime. Recruiting and retraining when an admin quits. All real, none of it counted here.
Honest
What savings really means
Most businesses do not cut anyone. They redeploy the hours, so the same team handles more clients or finally gets to the work that grows the business. Read it as the value of capacity.
Straight answers
Before you take this to a partners meeting.
Where does the monthly cost figure come from?
Hourly rate multiplied by hours per week, multiplied by 4.33 weeks in an average month, multiplied by the number of people doing the work, multiplied by 1.18 for the true cost of employment. That last number covers payroll taxes, benefits, paid time off, and the software seat. It is a conservative figure, so the real cost is usually higher than what this shows.
Is the Valor AI number a real price?
It is an editable planning estimate, not a quote. What we charge depends on how many workflows we run, how many systems we connect to, and how much volume goes through them. We quote after the first call. Change the field to whatever you have budgeted.
Does this assume we let someone go?
No, and most clients do not. The honest way to read the savings figure is as the value of the capacity you get back. Whether that shows up as a role you did not need to fill, more clients served, or a team that stops working evenings is up to you.
What is not included in the number?
The expensive things, mostly. Revenue lost to a missed call or a slow response, work redone because something was missed, overtime, and the cost of recruiting and retraining when an admin leaves. None of that is in here.
What if the numbers come out close?
Then cost is the wrong reason to do this, and we will say so on the call. The case would have to be capacity, response time, or accuracy instead.
Next step
Bring your number to the call.
Tell us the workflow behind the hours and we will tell you honestly whether this pays for itself. If it does not, we would rather say so now.